App Reviews Manager - how to respond to good and bad reviews

Tips & Best Practices to Respond to App Store Reviews

Sukanya Surby 
Content Marketing Manager

6 min read

App store reviews serve as the voice of your users. The manner in which you listen and respond to these voices can either make or break the customer experience, impacting everything from user retention to your app store rankings.

Responsive and strategic engagement with these reviews not only showcases a commitment to customer satisfaction but also serves as a cornerstone of your ASO strategy. Each review represents a valuable two-way communication channel, whether it be singing your praises or highlighting areas for improvement.

In this comprehensive blog, we will explore the best practices to reply to app store reviews and see how well-crafted responses can transform potential setbacks into remarkable opportunities.

The crucial role of app store reviews

In a saturated mobile ecosystem, app store reviews play a vital role in gauging market sentiment. Prospective users often rely on app store ratings as social proof before deciding to install an app.

But there’s more to it. Reviews provide direct feedback on what your audience appreciates, what frustrates them, and what they desire. By actively engaging with reviews, you demonstrate a customer-centric approach that resonates with both existing and potential users.

Ideally, you should respond to both positive and negative reviews. But if your time/resources are limited, prioritize replying to reviews with the lowest star rankings and/or those highlighting technical issues. It is important to make users feel heard and communicate that you are working on fixing the issues they are experiencing. Responding to these reviews effectively can improve your app’s rating and build trust with your users.

Find out which app store reviews should prompt a reply

Responding to bad reviews

Be professional

No matter the criticism or its harshness, your response should be a model of professionalism. Approach each negative review with a calm demeanor, avoiding the temptation to defend or dismiss the feedback. Remember, your response is as public as the review itself and serves as a reflection of your brand’s character.

Address and resolve issues

Take the time to understand the root cause of the complaint.

Is it a bug that needs fixing? A feature that falls short of expectations? A misunderstanding of app functionality?

Address the issue within the review itself, providing clarity and context in your resolution.

Best practices for replying to app store reviews

Let’s now delve into the most effective strategies and best practices for responding to app store reviews:

1. Quick and timely responses

The first step in effectively managing your app store reviews is to respond quickly.

Users appreciate prompt responses, as it shows that you value their feedback and are committed to addressing their concerns. Aim to engage with user feedback within 24 to 48 hours. A timely response can even turn a negative experience into a positive one, showcasing your dedication to customer satisfaction. By promptly addressing user feedback, you demonstrate your commitment to continuously improving your app and providing an exceptional user experience.

However, promptness should never compromise the quality of your response. Take the time to craft a thoughtful reply that addresses the user’s concerns comprehensively.

2. Personalize your replies

One of the most effective ways to build rapport with your users is through personalization.

Avoid using generic responses. Instead, address the user by their name and reference specific details from their review. This shows that their feedback has been heard and considered, making them feel valued and appreciated.

Use a conversational, user-centric tone in your responses. This language should mirror the sentiment and vocabulary of your average user base, ensuring your replies feel like a genuine human-to-human interaction. Personalized replies show that you genuinely care about their experience and are willing to go the extra mile to address their concerns.

3. Acknowledge & apologize for issues

When dealing with negative reviews, it’s crucial to acknowledge the user’s concerns and apologize for any inconvenience caused. Even if the issue was not your fault, showing empathy towards the user’s experience can help defuse the situation and make them feel heard. This goes a long way in maintaining a positive relationship with your users.

By acknowledging their concerns and apologizing sincerely, you show that you take user feedback seriously and are committed to resolving any issues that arise.

Delve into these useful tips to monitor your app reviews and ratings and drive conversion

4. Provide clear next steps

After acknowledging the issue, it’s important to provide clear instructions on what will happen next.

Whether it’s a bug fix in the next update or directing them to your support team for further assistance, giving users a clear path forward reassures them that their issue is being addressed and instills confidence in your app. Clear and concise instructions help users understand the steps they need to take to resolve their problem and ensures a smooth and satisfactory user experience.

Recognize the problem highlighted by the reviewer. Extend a professional apology to reassure them that their feedback is valued. Follow this up by providing clear, easy-to-follow guidance on how they can address the issue
Recognize the problem highlighted by the reviewer. Extend a professional apology to reassure them that their feedback is valued. Follow this up by providing clear, easy-to-follow guidance on how they can address the issue.

5. Highlight positive reviews

While responding to negative reviews is crucial, don’t forget about the positive ones.

Taking the time to thank users for their positive feedback not only shows appreciation but also encourages them to continue using your app. This can foster a sense of community among your users and create a positive environment for everyone. By highlighting positive reviews, you demonstrate that you value and appreciate your users’ support. This creates a positive feedback loop that benefits both your app and your users.

CIDER appreciates the user's positive review and notes that such feedback motivates them to continue delivering excellent products
Cider appreciates the user’s positive review and notes that such feedback motivates them to continue delivering excellent products.

6. Tailor your response

Each review is unique, and your responses should be as well. Generic responses can come across as insincere and may even aggravate users further.

Tailor your response to the specifics of the review, detailing the steps you’ll take to either rectify the situation or build upon the praise.

Deep dive into our AI-powered App Reviews Manager and take control of your app store reputation


In the fast-paced mobile landscape, attention to detail can create a lasting impression.

As we’ve seen, your response to a review is more than just a reply; it’s an opportunity to impress, connect, and build trust. By following these best practices, you foster an environment of open communication, continuous improvement, and – ultimately – success in the app marketplace:

  • Respond promptly to reviews, but refrain from hasty replies.
  • Personalization is key to resonating with your app users.
  • Acknowledge user concerns and apologize for any inconvenience.
  • Provide clear, easy-to-follow instructions on how the users can address the issue.
  • Take the time to thank users for their positive feedback.
  • Be specific in your response to show users that you care.

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Sukanya Sur
by , Content Marketing Manager
Sukanya is Content Marketing Manager at AppTweak, creating intriguing content for app marketers. She possesses strong editing skills, delights in storytelling, and holds a deep appreciation for classic literature.